Thursday, April 22, 2010
Municipal Clerks Week is May 2-8
The International Institute of Municipal Clerks (IIMC), a professional non-profit association with 10,000 members throughout the United States, Canada and 15 other countries, announces its 41st Annual Municipal Clerks Week will be celebrated May 2-8. This event features a weeklong series of activities aimed at increasing the public’s awareness of Municipal Clerks and the vital services they provide for local government and the community.
Bryan’s own City Secretary Mary Lynne Stratta serves as the leader of IIMC.
“The true worth of the Municipal and Deputy Clerk is often not realized,” Stratta said. “But Clerks perform some of the principal functions of the democratic process.
“One of the most important responsibilities Clerks administer is advising their municipality’s council of the legislative restrictions that apply to the ordinances and resolutions they wish to enact,” Stratta added.
Municipal and Deputy Clerks’ main function is to serve as the council’s foundation. Other duties include, but are not limited to, preparing agendas, taking minutes, maintaining ordinance and resolutions files, keeping the municipality’s historical records, processing permits and serving as the clearinghouse for information about the local government.
They also record the actions of the various commissions and committees appointed by the council. Many serve as financial officers or treasurers and, in small municipalities, may act as chief administrative officers. Another important responsibility is administering part or all of the local election functions.
“The public often takes the administration of an election for granted,” stated Stratta. “In reality, it takes Municipal Clerks months to organize and prepare this key element in the democratic process which must be done correctly for the whole system to work.”
Founded in 1947, IIMC is a professional nonprofit association with more than 10,000 members throughout North America and 15 other countries, representing municipalities with populations of 1,000 to more than 8 million. IIMC prepares its membership to meet the challenge of the diverse role of the Municipal Clerk by providing services and continuing educational development opportunities in 46 permanent college-and university-based learning centers. IIMC offers Municipal and Deputy Clerks a Certified Municipal Clerk Program (CMC), a Master Municipal Clerk (MMC) Program and other opportunities to benefit members and the government entities they serve. A 26-member Board of Directors governs IIMC.
Additional Contact Information
Mary Lynne Stratta
Bryan City Secretary
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