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City of Bryan, Texas

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Fiscal Services

The mission of the Fiscal Services Department is to ensure financial accountability, to effectively manage the City’s assets, to provide appropriate financial information for the evaluation of the City’s activities, and to support all departments within the City of Bryan by providing cost-effective procurement of goods and services at the best value to the tax-payers of Bryan.

Debt obligation information for the City of Bryan is included in the Comprehensive Annual Financial Report (CAFR), copies of which are located on our Financial Transparency page. For more on transparency in government, please visit the Texas Comptroller’s website at TexasTransparency.org.

Staff

Chief Financial Officer Joe Hegwood 979-209-5080
Assistant Finance Director Will Smith 979-209-5088
Accounting Manager Beth Matous 979-209-5083
Finance Assistant  Madison Simpson 979-209-5080
General Accountant Alicia Kenney 979-209-5082
Finance Specialist Joyce Sledge 979-209-5093
Finance Specialist Bennie Jones 979-209-5087
Finance Specialist Jaquelynn Smith 979-209-5094
Finance Analyst Carol Carey 979-209-5084
Payroll Specialist Monica Roth 979-209-5090
General Accountant – Budget Melinda Baros 979-209-5089

Accounts Payable

Accounts Payable, within Fiscal Services, processes all vendor invoices for payment. If you have a question about an invoice or payment, please contact one of the following:

  • Joyce Sledge: (979) 209-5093
  • Bennie Jones: (979) 209-5087

Vendors should submit invoices for payment to:

City of Bryan
Accounting Department
P.O. Box 1000
Bryan, TX 77805-1000

or email: AccountingInvoices@bryantx.gov

Vendor Payments

Vendor payments are typically ready each Thursday after 3 p.m. and are mailed Friday mornings. If you prefer to pick up your payment, you must notify us in advance by contacting the department which you are invoicing. All vendors the City of Bryan conducts business with must provide a completed W-9 form to the Fiscal Services Department. You may download the form here.

Completed forms may either be mailed to:

City of Bryan
Attn: Accounts Payable
P.O. Box 1000
Bryan, TX 77805

or faxed to: (979) 209-5095.

If you are unsure whether or not your business has submitted a valid W-9 form, please contact the appropriate Accounts Payable Specialist listed above. The City’s payment terms are net 30.

Ambulance Billing

  • For questions regarding an invoice for ambulance (EMS) services  |  (979) 209-5080.
  • To provide insurance information for a transport, contact Digitech Computer, Inc (the City’s billing company)  |   1-855-978-6273.
  • To pay your ambulance bill by credit card  |  (979) 209-5080 (Visa, MasterCard and Discover are accepted).
  • For release of medical records, contact Wanda Clark with the Bryan Fire Department  |  (979) 209-5961.

City of Bryan Notice of Privacy Practices

Bond Rating

  • What is the City of Bryan’s bond rating?
    • Standard & Poor’s: AA
    • Moody’s: Aa2
    • Both ratings are considered “High Quality” ratings.
  • What did the bond ratings agencies say about the City of Bryan?
    • Bryan is positioned in a stable regional economy
    • The City of Bryan has a very strong financial position
    • The City of Bryan has strong financial management practices and healthy reserves.
  • What is a municipal bond rating?
    • A municipal bond rating is a credit risk evaluation, which is often considered the most important factor affecting the interest cost on bonds.
  • Who provides the rating?
    • Three major independent and objective credit rating agencies exist for municipal bonds: Fitch Ratings, Moody’s Investors Services, and Standard & Poor’s. A municipal government may be rated by one, two, or all three agencies; Standard & Poor’s and Moody’s rate over 80% of all municipal and corporate bonds.
  • What are the rating criteria?
    • Economy (local/regional)
    • Debt Structure (of the municipality)
    • Financial Condition (of the municipality)
    • Demographic Factors (of the municipality)
    • Management practices of the governing body and administration
  • What are the possible ratings issued by the three rating agencies?
    • The following table shows the comparable investment graded ratings of the three major rating agencies with the “Best Quality” being rare:
Quality of the Ratings
Moody’s
Standard  & Poor’s
Fitch
Best Quality Aaa AAA AAA
High Quality Aa1
Aa2
Aa3
AA+
AA
AA-
AA+
AA
AA-
Upper Medium Grade A1
A2
A3
A+
A
A-
A+
A
A-
Medium Grade Baa1
Baa2
Baa3
BBB+
BBB
BBB-
BBB+
BBB
BBB-

Note: The bottom line grades of “Medium Grade” are not considered to be investment grade (i.e., they are junk bonds). “C” type ratings (not shown) are considered substantial risks. “D” type ratings (not shown) are considered in default.

Frequently Asked Questions

Q: What is the City’s property tax rate?
A: $0.62999 per $100 of assessed value

Q: Where do I pay property taxes?
A: All property tax payments should be made to:

Kristeen Roe, Brazos County Tax Assessor/Collector
Brazos County Tax Office
4151 County Park Ct.
Bryan, TX 77802
Payments may be made in person or by mail.

Q: What is the sales tax rate in Bryan?
A: State Sales Tax 6.25%  |  Local Sales Tax 1.50%  |  County Sales Tax 0.50%  |  Total Sales Tax Rate 8.25%

Q: What is the hotel/motel tax rate in Bryan?
A: State Hotel Tax 6%  |  Local Hotel Tax 7%  |  County Hotel Tax 2.75%  |  Total Hotel Tax Rate 15.75%

Q: How do I check for unclaimed property?
A: For items less than 3 years old, please contact Beth Matous at (979) 209-5083. The City of Bryan remits and reports unclaimed property to the State Comptroller’s office.  The reported property includes items that are 3 years old as of June 30th. The searchable database can be accessed at http://www.window.state.tx.us/up/

Other Services Provided

Lien Payoff/Releases

To obtain the payoff amount for a paving, mowing or demolition lien, please allow 4 business days for research and calculation. Once the lien payment is collected by Fiscal Services the release of lien will be filed with the County Clerk’s office. For further information contact (979) 209-5088.

Liquor Licenses

An annual fee is charged to businesses engaged in liquor sales approved by the State. Fiscal Services collects the fee, which is one-half the State’s fee. Businesses must have the State, County, and City permits to legally sell alcohol within the City limits.

Water Tickets

Bulk water (transport load of 6,000 gallons) = $66.48/ticket
Potable water (maximum of 500 gallons) = $5.54/ticket

Waste Manifests

$37 / package of 100

Hotel/Motel Tax

The City of Bryan’s hotel/motel tax rate is 7% of the price paid for any room or space rented within the City limits of Bryan. Per City Ordinance No. 1742, “each calendar month is a reporting period and the taxes imposed by and collected under this Article are due and payable to the chief financial officer on or before the 20th day of the month following the end of each calendar month. If a taxpayer owes less than $500 for a calendar month or $1,500 for a calendar quarter, the taxpayer qualifies as a quarterly filer having a reporting period of a calendar quarter and the taxes are due and payable on the 20th day after the end of the calendar quarter. Payment should be remitted in the form of check or money order. Payment must be accompanied by a copy of the City of Bryan Hotel Occupancy Tax report and a copy of the Texas Hotel Occupancy Report submitted to the Texas Comptroller of Public Accounts. For more information regarding the City of Bryan’s local hotel/motel tax, please call (979) 209-5080.

There are three entities who collect hotel/motel occupancy taxes in Bryan: The State of Texas, Brazos County, and the City of Bryan itself.

The total hotel/motel tax rate in Bryan is 15.75% and is broken down this way:

State Hotel Tax: 6%
County Hotel Tax: 2.75%
Local Hotel Tax: 7%

Each entity (state, county, and city) is responsible for collecting its own portion of the total hotel/motel tax. Therefore, anyone who is required to collect hotel/motel taxes will have to do three reports: one for the state, one for the city, and one for the county.

Who Must Pay?
For information on who must pay hotel/motel taxes, visit the office of the Texas Comptroller of Public Accounts 

State
For information on how to pay your state hotel tax, visit the office of the Texas Comptroller of Public Accounts .

County
For information on how to pay your county hotel tax, visit the Brazos County government website.

City of Bryan
The City of Bryan’s hotel/motel tax rate is 7% of the price paid for any room or space rented within the City limits of Bryan.

Vending Machine Permits

City of Bryan Ordinance provides for an occupation tax on Coin Operated Machines (music, skill and pleasure) in the City of Bryan. This is an annual tax and the amount is one-forth (1/4th) of the fee payable to the State of Texas.

Additional Information and Vending Machine Permit Application.

For further information regarding any of these services, please call (979) 209-5080.

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