Fiscal Services

The mission of the Fiscal Services Department is to ensure financial accountability, to effectively manage the City’s assets, to provide appropriate financial information for the evaluation of the City’s activities and to support all departments within the City of Bryan by providing cost-effective, procurement of goods and services at the best value to the City.

Debt obligation information for the City of Bryan is included in the Comprehensive Annual Financial Report, copies of which are linked below. For more information on transparency in government, please visit the Texas Comptroller’s website at TexasTransparency.org.

City of Bryan Financials At-A-Glance

Activities, Transfers, Revenues, and Expenses Fiscal Year 2015 Per Capita
Revenues and Transfers
  • Governmental Activities
  •             Property Tax $28,039,989 $346.54
                Sales Tax $17,788,430 $219.85
                Program Revenues $11,745,024 $145.16
                Franchise Fees and Other Taxes $2,608,556 $32.24
                Hotel Occupancy Taxes $1,286,072 $15.89
                Transportation and Drainage Assessments $6,553,176 $80.99
                Unrestricted Investment Earnings $523,146 $6.47
                Miscellaneous $3,512,707 $43.41
                Transfers (net) $14,789,653 $182.78
                Total Governmental Activities $86,846,753 $1,073.33
  • Business-type Activities
  •             Program Revenues $264,176,993 $3,264.95
                Unrestricted Investment Earnings $1,032,154 $12.76
                Miscellaneous $3,240,871 $40.05
                Special Item (gain on sale of assets) $505,000 $6.24
                Transfers (net) ($14,789,653) ($182.78)
                Total Business-type Activities $254,165,365 $3,141.22
    Total Revenues $341,012,118 $4,214.55
    Expenses
  • Governmental Activities
  • $77,395,326 $956.53
  • Business-type Activities
  • $235,556,583 $2,911.23
    Total Expenses $312,951,909 $3,867.76
    Changes in Net Position $28,060,209 $346.79
    Other Information
  • Population Estimated in Fiscal Year 2015
  • 80,913
  • FY15 Budgeted Full-Time Equivalent Positions
  • 838

    City of Bryan: Revenues and Expenditures per Capita, Fiscal 2011-2015


    Source: Fiscal Year 2016 City of Bryan Adopted Annual Budget

    City of Bryan: Property Tax Rate per $100 Valuation, Tax Year 2011-2015


    Source: Brazos Central Appraisal District Actual Rates 2011-2015

    Elected Officials

    Mayor Andrew Nelson anelson@bryantx.gov
    Councilmember, SMD 1 Reuben Marin rmarin@bryantx.gov
    Councilmember, SMD 2 Prentiss Madison pmadison@bryantx.gov
    Councilmember, SMD 3 Greg Owens gowens@bryantx.gov
    Councilmember, SMD 4 Mike Southerland msoutherland@bryantx.gov
    Councilmember, SMD 5 Ben Hardeman bhardeman@bryantx.gov
    Councilmember, At-Large, Place 6 Buppy Simank bsimank@bryantx.gov

    Government Finance Officers Association Certificate

    Budget Document Archive

    These documents are identical to the published versions. No alterations, additions or deletions have been made. The documents are in PDF format and do not include any budget amendments made subsequent to City Council approval.

    Financial Document Archive

    These documents are identical to the published versions. No alterations, additions or deletions have been made. The documents are in PDF format.
    Government Finance Officers Association Certificate

    Comprehensive Annual Financial Report (CAFR)

    These are the approved annual reports for the noted fiscal years. They are identical to the published versions and have not been updated for developments subsequent to the date of the independent auditors’ report. Please note that these are dated information for historical reference only.

    Single Audit Reports

    These documents are the Schedule of Expenditures of Federal and State Awards; and Reports on Compliance.

    Quarterly Financial Statements

    Quarterly Financial Statements are reviewed with the City’s Audit Committee.

    2017

    2016

    2015

    Quarterly Investment Committee Reports

    2017

    2016

    Check Register

    HB 1378

    The 84th Legislature passed HB 1378 to increase local government debt transparency. Under Local Government Code 140.008, certain political subdivisions, including counties, cities, school districts, junior college districts, special purpose districts and other subdivisions of state government must annually compile their debt obligation data from the preceding fiscal year.

    For more information on local debt reporting, visit the Texas Comptroller’s website.

    Staff

    Chief Financial Officer Joe Hegwood 979-209-5080
    Assistant Finance Director Will Smith 979-209-5088
    Accounting Manager Beth Matous 979-209-5083
    Finance Assistant  Anne Wheary 979-209-5080
    General Accountant Alicia Kenney 979-209-5082
    Finance Specialist Joyce Sledge 979-209-5093
    Finance Specialist Kiana Morales 979-209-5087
    Finance Specialist Carol Carey 979-209-5084
    Payroll Specialist Monica Roth 979-209-5090
    Budget Assistant Lindsey McWhirter 979-209-5085
    General Accountant – Budget Melinda Baros 979-209-5089

    Accounts Payable

    Accounts Payable, within Fiscal Services, processes all vendor invoices for payment. If you have a question about an invoice or payment, please contact one of the following:

    • Joyce Sledge  |  (979) 209-5093
    • Kiana Morales | (979) 209-5087

    Vendors should submit invoices for payment to:

    City of Bryan
    Accounting Department
    P.O. Box 1000
    Bryan, TX 77805-1000

    or email: AccountingInvoices@bryantx.gov

    Vendor Payments

    Vendor payments are typically ready each Thursday after 3 p.m. and are mailed Friday mornings. If you prefer to pick up your payment, you must notify us in advance by contacting the department which you are invoicing. All vendors the City of Bryan conducts business with must provide a completed W-9 form to the Fiscal Services Department. You may download the form here.

    Completed forms may either be mailed to:

    City of Bryan
    Attn: Accounts Payable
    P.O. Box 1000
    Bryan, TX 77805

    or faxed to: (979) 209-5095.

    If you are unsure whether or not your business has submitted a valid W-9 form, please contact the appropriate Accounts Payable Specialist listed above. The City’s payment terms are net 30.

    Electronic Funds Transfer

    If you would like to have your payments electronically transferred to your bank account, please fill out and submit this form:

    Electronic Funds Transfer Authorization Form

    Ambulance Billing

    • For questions regarding an invoice for ambulance (EMS) services  |  (979) 209-5080.
    • To provide insurance information for a transport, contact Digitech Computer, Inc (the City’s billing company)  |   1-855-978-6273.
    • To pay your ambulance bill by credit card  |  (979) 209-5080 (Visa, MasterCard and Discover are accepted).
    • For release of medical records, contact Wanda Clark with the Bryan Fire Department  |  (979) 209-5961.

    City of Bryan Notice of Privacy Practices

    Bond Rating

    • What is the City of Bryan’s bond rating?
      • Standard & Poor’s: AA
      • Moody’s: Aa2
      • Both ratings are considered “High Quality” ratings.
    • What did the bond ratings agencies say about the City of Bryan?
      • Bryan is positioned in a stable regional economy
      • The City of Bryan has a very strong financial position
      • The City of Bryan has strong financial management practices and healthy reserves.
    • What is a municipal bond rating?
      • A municipal bond rating is a credit risk evaluation, which is often considered the most important factor affecting the interest cost on bonds.
    • Who provides the rating?
      • Three major independent and objective credit rating agencies exist for municipal bonds: Fitch Ratings, Moody’s Investors Services, and Standard & Poor’s. A municipal government may be rated by one, two, or all three agencies; Standard & Poor’s and Moody’s rate over 80% of all municipal and corporate bonds.
    • What are the rating criteria?
      • Economy (local/regional)
      • Debt Structure (of the municipality)
      • Financial Condition (of the municipality)
      • Demographic Factors (of the municipality)
      • Management practices of the governing body and administration
    • What are the possible ratings issued by the three rating agencies?
      • The following table shows the comparable investment graded ratings of the three major rating agencies with the “Best Quality” being rare:
    Quality of the Ratings
    Moody’s
    Standard  & Poor’s
    Fitch
    Best Quality Aaa AAA AAA
    High Quality Aa1
    Aa2
    Aa3
    AA+
    AA
    AA-
    AA+
    AA
    AA-
    Upper Medium Grade A1
    A2
    A3
    A+
    A
    A-
    A+
    A
    A-
    Medium Grade Baa1
    Baa2
    Baa3
    BBB+
    BBB
    BBB-
    BBB+
    BBB
    BBB-

    Note: The bottom line grades of “Medium Grade” are not considered to be investment grade (i.e., they are junk bonds). “C” type ratings (not shown) are considered substantial risks. “D” type ratings (not shown) are considered in default.

    Frequently Asked Questions

    Q: What is the City’s property tax rate?
    A: $0.62999 per $100 of assessed value

    Q: Where do I pay property taxes?
    A: Brazos County Tax Department, 300 E. William J. Bryan Parkway (979) 361-4488

    Q: What is the sales tax rate in Bryan?
    A: State Sales Tax 6.25%  |  Local Sales Tax 1.50%  |  County Sales Tax 0.50%  |  Total Sales Tax Rate 8.25%

    Q: What is the hotel/motel tax rate in Bryan?
    A: State Hotel Tax 6%  |  Local Hotel Tax 7%  |  County Hotel Tax 2.75%  |  Total Hotel Tax Rate 15.75%

    Q: How do I check for unclaimed property?
    A: For items less than 3 years old, please contact Beth Matous at (979) 209-5083. The City of Bryan remits and reports unclaimed property to the State Comptroller’s office.  The reported property includes items that are 3 years old as of June 30th. The searchable database can be accessed at http://www.window.state.tx.us/up/

    Other Services Provided

    Lien Payoff/Releases

    To obtain the payoff amount for a paving, mowing or demolition lien, please allow 4 business days for research and calculation. Once the lien payment is collected by Fiscal Services the release of lien will be filed with the County Clerk’s office. For further information contact (979) 209-5088.

    Liquor Licenses

    An annual fee is charged to businesses engaged in liquor sales approved by the State. Fiscal Services collects the fee, which is one-half the State’s fee. Businesses must have the State, County, and City permits to legally sell alcohol within the City limits.

    Water Tickets

    Bulk water (transport load of 6,000 gallons) = $66.48/ticket
    Potable water (maximum of 500 gallons) = $5.54/ticket

    Waste Manifests

    $37 / package of 100

    Hotel/Motel Tax

    The City of Bryan’s hotel/motel tax rate is 7% of the price paid for any room or space rented within the City limits of Bryan. Per City Ordinance No. 1742, “each calendar month is a reporting period and the taxes imposed by and collected under this Article are due and payable to the chief financial officer on or before the 20th day of the month following the end of each calendar month. If a taxpayer owes less than $500 for a calendar month or $1,500 for a calendar quarter, the taxpayer qualifies as a quarterly filer having a reporting period of a calendar quarter and the taxes are due and payable on the 20th day after the end of the calendar quarter. Payment should be remitted in the form of check or money order. Payment must be accompanied by a copy of the City of Bryan Hotel Occupancy Tax report and a copy of the Texas Hotel Occupancy Report submitted to the Texas Comptroller of Public Accounts. For more information regarding the City of Bryan’s local hotel/motel tax, please call (979) 209-5080.

    There are three entities who collect hotel/motel occupancy taxes in Bryan: The State of Texas, Brazos County, and the City of Bryan itself.

    The total hotel/motel tax rate in Bryan is 15.75% and is broken down this way:

    State Hotel Tax: 6%
    County Hotel Tax: 2.75%
    Local Hotel Tax: 7%

    Each entity (state, county, and city) is responsible for collecting its own portion of the total hotel/motel tax. Therefore, anyone who is required to collect hotel/motel taxes will have to do three reports: one for the state, one for the city, and one for the county.

    Who Must Pay?
    For information on who must pay hotel/motel taxes, visit the office of the Texas Comptroller of Public Accounts 

    State
    For information on how to pay your state hotel tax, visit the office of the Texas Comptroller of Public Accounts .

    County
    For information on how to pay your county hotel tax, visit the Brazos County government website.

    City of Bryan
    The City of Bryan’s hotel/motel tax rate is 7% of the price paid for any room or space rented within the City limits of Bryan.

    Vending Machine Permits

    City of Bryan Ordinance provides for an occupation tax on Coin Operated Machines (music, skill and pleasure) in the City of Bryan. This is an annual tax and the amount is one-forth (1/4th) of the fee payable to the State of Texas.

    Additional Information and Vending Machine Permit Application.

    For further information regarding any of these services, please call (979) 209-5080.

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